Document Control Software for Hospitals, Clinics, and Private Practices

Document Control Software for Hospitals, Clinics, and Private Practices
November 28, 2022 isowebseousr
document control for hospitals

Filing cabinet chaos is a thing of the past with document control software for hospitals. Authorized healthcare personnel get instant access to medical records and reports – anytime, anywhere.

Document control software for hospitals streamlines processes and increases efficiency. Ultimately, it removes the avalanche of paperwork to help hospital administrators and healthcare providers serve patients more effectively.

What a document control system does?

A cloud-based document control system tracks, manages, and stores documents. Authorized users can access, create and modify these stored records from different locations on any device that connects to the internet.

Ultimately, a document control system helps hospitals and the healthcare industry streamline document management and dramatically reduce the use of paper documents.

Uses of document control software for hospitals and practices

Document control software for hospitals and healthcare practices improves workflow and increases productivity when it comes to paperwork. These are just some of its many uses.

Compliance with regulations

The healthcare industry faces uncompromising regulations, most of which require strict document control. One slip-up can result in steep penalties. Document control software can help hospitals, clinics and private medical practices by enabling easy access to all essential documents.

As regulations surrounding patient safety and privacy continue to evolve, a system enabling secure, centralized, digital control of data and records is key to ensuring compliance.

Faster retrieval of patient records

Document control software creates and stores patients’ files electronically.

All documents can be accessed and managed quickly and easily from any terminal with access. No searching for misplaced or old paper records and files.

Reliable handling of documentation surrounding errors

When there are errors in the healthcare industry, document control software gives reliable handling of documentation and control over processes and policies, including those for reporting and responding to shortcomings in patient care. It gives:

  • recordkeeping that’s accurate, complete and compliant
  • enforced approval of documentation associated with errors or adverse events before it’s released
  • potential use of the system as a central lessons-learned repository to drive continuous improvement.

Streamlined administration and consistency across departments

Document management software offers functions that streamline document administration. The workflow is streamlined because everyone works with the most recent and relevant version of a patient’s file.

A centralized system makes collaboration between departments easier and consistent because all relevant healthcare personnel can quickly and easily access up-to-date records and reports.

Centralized document approval and version control

Document control software provides centralized document approval and version control for all documents.

This includes all records, from internal policy and process documents to customer-facing material or pamphlets and communications with external authorities.

Faster, easier auditing

Document control software for hospitals enables faster, easier auditing because of the ready availability of required documents.

It allows auditors complete, transparent access to essential documents to ensure policies and processes have been adhered to.

Benefits of document control software for the healthcare industry

Here are just some of the benefits of document control software for hospitals, clinics, and private practices.

Increased productivity

Workflows with automation and custom rules based on the type of document streamline the record-keeping process. Finding and retrieving patient records is significantly quicker.

Better patient care

Easier access to records results in better patient care. The creation, filing and retrieval of a patient’s documentation are streamlined, so medical practitioners have more time to spend with patients.

Reduced costs

Managing documentation electronically saves money on physical storage space, printing and staff to maintain records. All documents can be accessed and managed electronically.

Less human error

All documentation in one secure location eliminates the risk of data loss and records getting misfiled. All personnel access the same file, in the same location, so it reduces miscommunication or duplication of information.

Improved security

The system records access, so there’s always a document trail. User access can be restricted on a need-to-know basis.

Better compliance

Compliance is one of the top benefits of document control software because it offers enhanced auditing capabilities, data security and better confidentiality – prime concerns for regulatory bodies.

Document control software for hospitals from isoTracker

isoTracker offers modular, cloud-based quality management software, including document control software for hospitals, clinics, and private practices. This software can stand alone or be integrated with other isoTracker quality management modules.

Our document control software provides automated version control and approval workflows, fine-grained document access control, review reminders, archiving and a full audit history. It supports effortless compliance with record-keeping and document management requirements.

Sign up for a free 60-day trial of isoTracker’s quality management software for hospitals, clinics, and private practices, or contact us to discuss your needs.

Get a free trial now

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Cloud based quality management software

Manage compliance for ISO 9001/13485/14001/17025/22000/45001 & IATF 16949.

 

Contains document control, training, complaints, audit, non-conformance, risk & CAPA modules.

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