4 Things to Consider Before Moving Your QMS to the Cloud

4 Things to Consider Before Moving Your QMS to the Cloud
July 1, 2014 seouser
move to cloud considerations

Cloud based tools are found not only in the world of quality management systems (QMS), but in just about everything we use to make life simpler. The term ‘cloud’ is still something of a new one for many, but it is certainly an apt way to describe tools that can be accessed from any computer in any location. Simply put, the cloud is an online destination that is accessible through remote servers. In the case of QMS tools, software such as document control are best managed on the cloud, in order to increase security and improve the ability to access data at any point, from any computer in the world. Unlike traditional land-based servers and filing cabinets, cloud-based systems offer plenty of benefits as far as flexibility, collaboration and ease of use are concerned too.

Are You Ready to Take Your QMS to the Cloud?

Thinking about taking your quality management tools to the cloud? Here are some of the things to consider about what makes this option ideal in many ways:

1. Flexibility

If it’s flexibility you’re after, cloud-based tools for your quality strategies are definitely worth considering. As processes are always growing, changing and adapting over time, tools need to be flexible enough to handle multiple departments and changes with relative ease. Systems need to be able to manage loads quickly, without the constraints of traditional servers.

2. Scalability

Scalability is another thing to keep in mind. Back in the days before the cloud, servers had to accommodate the growing size of companies. Today, this becomes a lot simpler – tools are remote, and able to incorporate multiple sites, locations and offices without issue. As your business grows, and your data grows, this means your quality tools can grow easily as well.

3. Cost

Cost is something you will be wondering about at this point. There are many models for cloud costing, each offering their own benefits. Ultimately, it is far easier to budget for quality tools through managed services or software plans that are more customised to your specific needs. Ideally, this should actually keep costs down rather than increase them, as costs are far lower in cloud-based systems.

4. Security

What about security? As we briefly mentioned before, cloud-based tools have a number of security features that make them a ‘best practice’ choice for many companies around the world. Through features such as user authorisation, controls, password access and access permission, each employee and manager is able to keep control of their data safely and simply, with fewer risks of compromised documents and other threats. As technology advances, so too do the tools we use. When it comes to keeping abreast of quality management, these advancements are set to simplify, improve and boost strategies through their ease of use and unique benefits.

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