Audit Management Software

Improve Standards with Audit Management Software

Internal audits are essential within any compliance system. With the help of isoTracker, you will be able to create, schedule and run an audit simply and quickly. Even the most unusual or complex audit can be set up efficiently through this tool’s flexibility and user-friendly dashboard.

Scheduling and Checklists

The isoTracker auditing process enables you to checklists and attach them to relevant documents. These checklists can be created or developed using previous checklist points. Once the audit has been created and published, the tool will send a notification to all parties involved in the auditing process, giving access to the document in each relevant department. Auditors will also be notified with the required competencies.

isoTracker makes it simple and quick to schedule the individual to be audited by adding the due audit in the auditor’s and individual’s Tasks lists. Once the audit has been completed, the auditor will enter the results online through the tool. Results are instant, and comments can be added via the isoTracker audit tool. Passed audits are instantaneously closed, while failed audits can request a re-audit stage. Audit results can be tracked and measured over time to monitor improvement. Reporting tools offer a current and comprehensive overview of each audit’s status.

Features

Construction

• IsoTracker permits recognized auditors to schedule, specify and construct an audit checklist and implement the audit at a set time. Audit schedules plus the checklist can be viewed by auditors, auditees and other permitted employees.
• Every audit is allocated an auditor according to pre-determined proficiencies.
• Audit checklists are saved in a library to be accessed for future audits, with a number of document sizes supported. This means that similar audits do not have to be re-written, and decreases the risk of skipping audit items. Saved checklists can be modified, and then saved under different titles when using previous audits. 
• Checklists can be printed for viewing a hard copy of results.

Scheduling

• Audits can be scheduled as once-off, monthly, annually or any other frequency, or at specific times.
• Comprehensive reporting tool gives a list of all scheduled audits – future, current or completed.
• Audit start dates and durations can be adjusted.
• Concurrent audits can be scheduled across various departments using the same checklist and different auditors.

Running

• All parties are notified of due audits a few days ahead of scheduled time. On the due day, the audit is added to the auditor’s list of Tasks where it remains until completion or expiration of audit duration.
• Audits can be revised at any given time, giving auditors full control over additions or changes that may arise, which can be checked as the audit is developed.
• Previous rounds of the relevant audit are stored by the isoTracker tool for easy access.
• Current audits and previous audit results can be easily compared.
• Audits can be given a Pass/Fail or numerical grading. A failed or low grade result will require a comment or action point as well as a due date on completed action.
• Both auditor and auditee must sign off the audit on completion, after which an audit report is created that is based on the results. A list of non-conformance items is also created, listing action points, required date and which parties are responsible for actions to be implemented.  
• Once non-conformance items are finalized and responded to accordingly, the audit results are updated and the final record will be saved.
• Completed audits may be viewed at any point by authorized users, however final results cannot be altered. 

Benefits

There are many different opinions regarding the role of audits. Some believe that audits are too time-intensive when it comes to creating and implementing. Others believe that audits should acknowledge that the Pass/Fail result does not always indicate improvement. The primary goal of the isoTracker audits module is to minimize the cost and time of developing and running audits, while also giving you the ability to track performance changes over time.  

Uphold Standards

• Effectively uphold core standards at reduced time and cost. .
• Ensure a reliable auditing methodology. 
• Establish a certifiable level of expertise through a visible history of audits and results, helping to inspire enhanced customer confidence in your business and how it operates.
• Confirm that auditors have the required level of qualification to execute specific audits.

Reduce Compliance Costs

• Schedule audits simply and promptly.
• Access prior checklists and re-use frequently used checklists to save time and minimize the risk of omitting important items.
• Easily view previously entered results for any given audit to use as a reference for building current audit checklists.

Track Improvements

• Select Pass/Fail or Graduated result based audit to ensure that results truly reveal the level of achievement in contrast to your standards.
• Track improvements over a specific period of time by trending the Graduated audit results.
• Recognize areas of unfailing under-achievements, and set priorities for impending audits.

Build Consistency

• All ISO standards (Quality, Environmental, Health and Safety) can be managed with the help of the isoTracker audit manager tool.
• Ensure reliability of method and reporting over time to develop a verified and consistent audit history.

FAQs

GENERAL

Q. Does isoTracker allow me to speed up the audit checklist process?

Yes. You may access previously created audit checklists, which can be re-used for new audits as often as needed. You may also decide which questions you wish to re-use from past checklists and even add new questions as is needed. This ensures that you can create an entirely new checklist in minutes. 

Q. Can I print an Audit checklist?

Yes. All checklists can be printed in order to keep a hard copy of questions. There is also space on the printed checklist to add results and audit notes.

Q. How can I tell if my audit has been modified?

Much like other isoTracker tools, you can view a full and complete history trail for each audit, which cannot be revised or deleted.

Q. Do I need to have a checklist of questions set up before I can run an audit?

Yes. You will need at least one question in your checklist before audits can be run.

Q. Can I set up audits for suppliers?

One of the many benefits of isoTracker’s functionalities is that external activity can be run as successfully as internal activity. The auditor simply needs a reliable internet connection to perform the audit at the supplier’s location, or the checklist can be printed before conducting the audit at the premises. 

Q. Can I link an audit to a procedure, and will the procedure be shown while the audit is being run?

Yes. At the start of the audit conception stage you will upload the document that pertains to the audit. While the audit is being developed, the document is displayed with the added option to display the document while the audit is being run.

SCHEDULING

Q. Does isoTracker allow me to schedule future audits?

Yes. Audit dates may be scheduled at any time, as well as in the future. Once an audit has been made and scheduled, it can still be updated or altered.

Q. Can I schedule routine or recurring audits?

Yes. Routine or recurring audits can easily be scheduled. Select the date for the audit to start, and then choose the frequency of the audits. 

Q. How do the auditor and audited know when an audit is scheduled?

Audit dates are determined by the auditor and the auditee, and displayed automatically in both of their Task lists. On the day before the audit, both parties are notified that the audit is due the following day.

RUNNING AN AUDIT

Q. How do I record results?

Results of an audit can be recorded in two different ways:

• Choosing a Pass/Fail option or
• Choosing a numerical or graded option

A dialog box is also provided so that comments can be added.

Q. How do I raise a corrective action from an audit?

A corrective action is required if the result of a checklist item is either a failure or unsatisfactory. The corrective action required will be entered in the space provided alongside the checklist item.

Q. How are corrective actions resolved?

Once an audit is complete, both parties must acknowledge that the audit has been run by entering their respective user details. The auditor then has a specific time frame to assign a date by which the corrective actions must be completed, if any are required. The auditee must then submit their response to the corrective actions, which can be accepted or rejected by the auditor.

Q. Can an audit's results be changed after its completion?

No. Once an audit is completed and signed off, it may not be changed. It can be viewed by approved users however. Audits can also be followed by a re-audit, which may or may not resolve earlier recognized corrective actions.